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A revolutionary new contact tracing tool for meeting planners

Our guest blogger this week is NHLA member Volan Technology.  Volan has innovative tools to help keep guests and visitors safe.  Learn more about our impressive member company.

In order to restore attendee confidence in a return to in-person meetings, planners have had to become experts in health and safety planning. Yet a major pain point that remains is finding an easy-to-implement and affordable way to end time-consuming and ineffective manual contact tracing. Volan Technology delivers the solution.

Contact tracing capabilities provided by Volan

A company that started as a way to better protect workforce and schools, Volan swifty adapted their technology to include incredibly precise contact tracing capabilities. Additional benefits for meeting planners include room capacity alerts and analytics capabilities, providing considerable value for the affordable system.

Volan Technology

After successful implementations at meetings for Associated Luxury Hotels International and Northstar Meetings Group, Volan is proven to be beneficial for groups of all sizes and in virtually any space.

How the System Works

Volan Shields are battery powered devices that are quickly and easily installed with zero need for IT or infrastructure modifications. The Shields communicate with small wearable Volan Sensors–that can be worn on a lanyard or tucked into a name badge–to report individual, 3D location positioning.

This method creates precise contact tracing data of both live and historical room exposures so meeting planners now have the ability to communicate to a prioritized list of those most exposed in minutes. This eliminates the need for alarming mass communications and quarantines, as well as inaccurate manual tracing.

Additionally, during the meeting, the technology automates occupancy monitoring by sending real-time alerts when a space has too many individuals. This is all done on Volan’s patented Bluetooth 5 mesh network that provides pervasive coverage wirelessly on sites of all sizes, with zero dependency on smartphones, GPS or the internet.

Analytics Capabilities

Volan’s benefits go far beyond contact tracing with detailed meeting analytics capabilities. The only company to offer both, exhibitors will have access to ranked booth visitations that can be used to better qualify sales follow-ups and attendee trip reports. Planners also will gain insight into hourly attendance, traffic flow and room occupancies to help shape successful future sessions.

Top Privacy Standards

When developing the technology, the team at Volan knew privacy would be a top concern, so they made that a driving force in their design. Random ID numbers are assigned through an encrypted iOS app to which only designated administrators have access. All passwords and personal information are managed by the meeting planner or company leader. Volan does not collect individual data or have access to anyone’s personal information. Lost or stolen devices remain safe as zero information is stored on them. And similar to a car’s bluetooth, the technology stops the moment an attendee leaves the geo-fenced zone.

Complete Customer Support

Volan Technology

“Learn a new technology” is not something planners want to add to their already overflowing to-do list and Volan ensures they won’t have to. The company provides a true 360° experience including a pre-arrival communications toolkit to put attendees’ minds at ease; management of the distribution and collection of devices; and a rep on-site at all times to ensure every aspect of the day is running smoothly.

To learn more about how Volan Technology can help provide confidence in a safe and secure meeting, visit

Reach out directly to Tony Yousfi, Vice President of Hospitality Sales – [email protected] | 702.672.8362




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